Email Signature Maker · MMM Advocates LLP

Your details Full name Job titleFor example Managing Partner, Partner or Associate Direct lineLeave empty if you don't have one. It will be hidden. Office linesSeparate numbers with a slash ( / ) Email addressOptional. Leave empty to hide it.

Photo Show my photo in the signature

Photo linkPaste the link your admin gave you, or just the file name, for example jm-mwaniki.png

Don't have the round photo yet? Pick a headshot and the frame gets added here.

Choose photo

Firm details and links Usually left as is

Website Office address

Firm name, line 1 Firm name, line 2

Tagline LinkedIn linkLeave empty to hide the icon Instagram link Facebook link Logo linkLeave empty to use logo.png from the image folder Image folder linkWhere the signature images are stored online. Ask your admin before changing this. Show the patterned background

Preview

Roughly how it'll look at the bottom of your emails.

To client@example.comSubject Following up on our meeting

Dear Client,

Thank you for your time today.

Kind regards,

Show the signature code

Setting it up in Zoho

Do this on a computer, not your phone. You'll only need to do it once, unless your title or number changes.

Fill in the form at the top of this page and check the preview. Look closely at your phone numbers, that's where most typos happen.

Click Copy signature code. It won't look like anything happened, but it's copied.

Open Zoho Mail (mail.zoho.com) and click the gear icon in the top right corner.

Find Signatures in the list on the left. If you can't spot it, type "signature" into the settings search.

Click the + to add a new signature and call it whatever you like, e.g. "Work".

Look at the formatting toolbar. Right at the end there's a small arrow that opens more options. Click it and choose Insert HTML.

Paste into the box (Ctrl + V, or Cmd + V on a Mac) and click Insert. Your signature should show up.

Under "Associate mail address", pick your email so Zoho adds the signature on its own. If there's a box for replies, tick that too. Then Save.

Send yourself a quick email to check it looks right.

Blank squares instead of pictures? Either the images aren't online yet or the photo name is off. Let the office admin know. Everything else in the signature still works.

Changed your number or title? Update it here, copy it again, and replace the old one in Zoho. Editing it directly inside Zoho usually messes up the layout.

Looks a bit squashed in the Zoho editor? That's just the editor. It looks fine once it's sent.

On your phone: the Zoho Mail app keeps its own separate signature. You can add a simple text one in the app's settings.